How to Set Up Master Daily Log

Each trailer should have a Master Daily Log that doesn’t get overwritten. This section goes over how to set up the Master Daily Log.

  1. Navigate to the “Rates” tab” on the Daily Log Excel sheet. 
  2. Enter the Incident Name and Resource Number. 
  3. The date needs to be entered in here daily, so don’t save it on your Master Daily Log. 
  4. Add in staff names. 
  5. Check the box for “Additional Staffing” when applicable. This is a case-by-case allowance and must be approved by the Forest Service before it is added to the Daily Invoice (unless three people are specified in the EERA).  
  6. This is the section for adding mileage. This should only be filled for the first and last invoices, so do not add this to your Master Daily Log. 
  7. Verify the rates against the rates listed in the EERA to make sure they’re correct. 
  8. Check the box for lodging and input number of personnel when applicable. If showers are not provided at camp, lodging is reimbursed. 
  9. Check the box for M&IE and input number of personnel when applicable. If catering is not available at camp, a meal per diem is provided to each Contractor. For both lodging and M&IE reimbursement, it is our responsibility to confirm in writing if lodging/meals are provided as these expenses will be reimbursed by the Forest Service.

*To check lodging/M&IE rates, go to <www.gsa.gov/travel/plan-book/per-diem-rates>* 

  • Here is an example of what the rates page will look like in the EERA. It is usually found on page 2 or 3 of the document.