It is important to keep paper copies of paperwork in addition to electronic copies. All paperwork should be organized into a binder that’s kept in the trailer and updated daily. This section will go over how to set up the binder.
- To create a binder for a new incident, make sections for the Resource Order and EERA, General Messages (213s), completed Daily Logs (with attached IAP and Map Order), and Signed Invoices.
- After generating the invoice, staple the IAP order and Map Order to the corresponding Daily Log sheet and add to “Daily Logs” section.
- Once the Invoice is signed, add a copy to the “Signed Invoices” section.
- Be sure to keep all General Messages given throughout the incident. Keep copies in the “General Message” section.